AECify — AI-powered construction management software
Free Excel download

Free RFI Log Template (Excel) for Construction

A ready-to-use RFI log template for construction teams. Track every request for information with sequential numbering, ball-in-court status, and response deadlines — no signup required.

Download the RFI Log TemplateStart free trial

Excel (.xlsx) · works in Google Sheets · free, no email required

What's included

  • Pre-formatted RFI log with sequential RFI numbering
  • Columns for subject, discipline, date submitted, and date required
  • Ball-in-court / responsible party tracking
  • Status field (open, answered, closed) with conditional formatting
  • Response and cost/schedule impact columns
  • A summary tab that totals open vs. closed RFIs at a glance

How to use the RFI log template

  1. 1. Download and open in Excel or Google Sheets

    The template is a standard .xlsx file that opens in Excel, Google Sheets, or Numbers — no add-ins required. Make a copy for each project so every job keeps its own RFI log.

  2. 2. Log every RFI as it's issued

    Enter a new row each time you submit a request for information. Use the sequential number column so every RFI has a unique, traceable ID, and fill in the reviewer and the date a response is required.

  3. 3. Track responses and ball-in-court

    Update the status and responsible-party columns as RFIs move through review. The conditional formatting highlights overdue items so nothing slips past its response deadline.

  4. 4. Use it for closeout and claims

    Keep the completed log with your project records. A clean RFI log is one of the first documents requested during disputes, claims, or owner handover.

Frequently Asked Questions

What is an RFI log?
An RFI log is a running register of every Request for Information on a construction project. It records each question sent to the design team, who owns the response, when it's due, and how it was resolved — giving the whole team a single source of truth for open and closed RFIs.
What should an RFI log include?
A useful RFI log includes a sequential RFI number, the subject and discipline, the date submitted and date a response is required, the responsible party (ball-in-court), the current status, the response itself, and any cost or schedule impact. Capturing these fields consistently makes the log defensible during closeout and claims.
Is this RFI template free?
Yes. The AECify construction RFI log template is a free Excel (.xlsx) download. No email signup is required. You can open it in Excel, Google Sheets, or Numbers and make a copy for each project.
When should I move off a spreadsheet RFI log?
A spreadsheet works for a single small project, but it breaks down once you're juggling multiple jobs, several reviewers, or attachments and markups. When you start losing track of who owns a response — or spending time rebuilding the log by hand — it's time to move to dedicated RFI management software that tracks deadlines and the full question-and-answer thread automatically.

Related resources

Outgrowing the spreadsheet?

This spreadsheet works until you have 40 RFIs and three reviewers. Then ball-in-court, attachments, and deadlines belong in software. See how AECify's RFI management software keeps the log, attachments, and deadlines in one project record.

Explore RFI managementStart free trial