RFI Management Software
RFI management software that tracks every request for information from submission to close — with automated routing, deadline tracking, and a complete audit trail for construction teams.
Why Small Contractors Choose AECify for RFI Management
Requests for information are one of the highest-volume communication workflows on any construction project, and they're also one of the easiest to lose track of. When RFIs live in email threads, spreadsheets, or phone calls, responses slip through the cracks. Unanswered questions delay trades, trigger rework, and create cost exposure that doesn't surface until the claim lands.
Small contractors need RFI management software that gives them a single log of every question asked and every answer received — with clear ownership, deadlines, and a defensible trail. AECify's RFI management software provides that system without the overhead of enterprise platforms that take weeks to configure and cost thousands per month.
How AECify's RFI Tracking Works
Create an RFI by describing the question, attaching relevant drawings or specs, and selecting the reviewer — typically the architect, engineer, or owner's rep. AECify assigns a sequential RFI number, logs the submission date, and sets a response deadline based on your project's standard turnaround.
The reviewer receives a notification and can respond directly in AECify with text, attachments, or markups. Ball-in-court tracking shows your team exactly who owns the next action at any moment. If a deadline approaches without a response, AECify sends automated reminders so nothing falls through the cracks.
Once the response is accepted, the RFI closes and the full thread — question, attachments, response, and timestamps — is preserved in the project record. For disputes, closeout, or lessons learned, AECify's RFI management software makes every RFI searchable, filterable, and exportable.
Key Features
RFI log with sequential numbering
Every RFI gets a unique number and is logged with submission date, due date, status, and responsible party. The log gives your team a single view of all open and closed requests across the project.
Ball-in-court tracking
See exactly who owns the next action on every RFI. Ball-in-court visibility eliminates finger-pointing and makes it clear when a response is overdue — before it delays a trade.
Automated routing and reminders
Route RFIs to the right reviewer automatically based on your project's team structure. Deadline reminders notify reviewers before responses are overdue so turnaround stays on track.
Attachments and markups
Attach drawings, photos, and specs to any RFI. Reviewers can respond with annotated markups so the answer includes the visual context the field team needs.
Audit-ready history
Every RFI thread — question, response, attachments, and timestamps — is preserved and searchable. This defensible record protects your team during disputes, claims, and project closeout.
Built to Replace Email Chains and Spreadsheet RFI Logs
When RFIs live in email, there's no single source of truth. Responses get buried in reply-all threads, attachments get versioned incorrectly, and nobody knows which questions are still open. Spreadsheet RFI logs help with tracking but create a manual data-entry bottleneck and don't capture the actual question-and-answer content.
AECify's RFI management software combines the log and the conversation in one system. Every RFI is tracked, every response is captured, and every deadline is enforced — without manual data entry, without chasing email threads, and without paying for an enterprise platform your team won't fully use.
Frequently Asked Questions
Get Started
Start your free trial — no credit card required. Keep your team aligned from bid to closeout.