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Free Construction Submittal Log Template (Excel)

A ready-to-use submittal log template for construction teams. Track every package with sequential numbering, reviewer deadlines, status, and revisions — no signup required.

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Excel (.xlsx) · works in Google Sheets · free, no email required

What's included

  • Pre-formatted submittal log with sequential submittal numbering
  • Columns for spec section, description, discipline, and submitted-by
  • Reviewer, date submitted, and date-required tracking
  • Status field (draft through approved / revise-and-resubmit) with dropdown list
  • Revision number, date returned, and ball-in-court columns
  • A summary tab with open vs. approved status counts

How to use the submittal log template

1. Download and open in Excel or Google Sheets

The template is a standard .xlsx file that opens in Excel, Google Sheets, or Numbers — no add-ins required. Make a copy for each project so every job keeps its own submittal register.

2. Log every submittal as it's issued

Enter a new row when you send a package for review. Use the sequential number and spec section so each submittal has a unique, traceable ID, and fill in the reviewer and the date a response is required.

3. Track status, revisions, and ball-in-court

Update Status and Ball in Court as packages move through review. When a package comes back revise-and-resubmit, bump the revision number and keep notes so the next cycle is clear.

4. Use it for procurement and closeout

Keep the completed log with your project records. A clean submittal register is essential for procurement sequencing, owner handover, and answering “which revision was approved?”

Frequently Asked Questions

What is a submittal log?
A submittal log (or submittal register) is a running list of every submittal package on a construction project — cutsheets, shop drawings, mix designs, and test reports sent for design review. It records who submitted what, which reviewer owns the response, when it is due, the current status, and which revision is current.
What should a construction submittal log include?
A useful submittal log includes a sequential submittal number, spec section, description, discipline, submitted-by, date submitted, reviewer, date required, status, revision, date returned, ball-in-court, and notes. Capturing these fields consistently makes the register defensible during procurement, closeout, and claims.
Is this submittal log template free?
Yes. The AECify construction submittal log template is a free Excel (.xlsx) download. No email signup is required. You can open it in Excel, Google Sheets, or Numbers and make a copy for each project.
When should I move off a spreadsheet submittal log?
A spreadsheet works for a single small project, but it breaks down once you juggle multiple jobs, several reviewers, or the actual PDF packages themselves. When the log says “Approved” but nobody can find the approved cutsheet — or revisions and email threads diverge — it is time to move to dedicated submittal tracking software that keeps the register, documents, and approval history together.
How does AECify improve on a spreadsheet submittal log?
AECify's submittal tracking software combines the register with attachments, multi-reviewer routing, revision history, and deadlines in one place. You stop maintaining a fragile spreadsheet and start managing the actual approval process — with an exportable log for closeout when you need it.

Related resources

Outgrowing the spreadsheet?

A template is a great start, but once you are tracking packages across multiple projects and reviewers — with PDFs living in email — a spreadsheet gets fragile. See how AECify's submittal tracking software keeps the register, attachments, revisions, and approvals together.

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