Construction Document Management Software
Construction document management software with centralized storage, version history, folder permissions, and mobile access — so your team always works from the current set.
Why Small Contractors Choose AECify for Document Management
Construction projects generate thousands of files — drawings, specs, submittals, RFIs, photos, contracts, and correspondence. When those files live in shared drives, email attachments, and USB sticks, version control breaks down. The field builds from superseded drawings. The office references the wrong spec revision. And when an owner asks for closeout documents, it takes days to assemble the package.
Small contractors need construction document management software that provides a single source of truth for every project file — with version tracking, role-based access, and mobile access so the field and the office always see the same documents. AECify delivers that without enterprise complexity.
How AECify's Document Control Works
Upload files to your project's document library — drawings, specs, submittals, photos, contracts, or any other file type. AECify generates thumbnail previews for common formats so your team can identify the right file visually without opening it.
Organize files into folders that match your project structure — by discipline, CSI division, trade, or any system that works for your team. Set folder-level permissions so subcontractors see their scope, clients see deliverables, and sensitive documents stay restricted.
When a document is updated, upload the new version. AECify's construction document management software preserves the previous version in the file's history so you can always see what changed and when. The current version is clearly marked, and every team member — in the office or on a phone in the field — sees the same file.
Key Features
Centralized file storage
Store every project file in one location — drawings, specs, submittals, photos, contracts, and correspondence. No more hunting through shared drives, email, and USB sticks to find the right document.
Version history and control
When files are updated, AECify preserves previous versions automatically. Your team always knows which version is current, and the full revision history is accessible for reference or audit.
Folder permissions and access control
Set permissions at the folder level so subcontractors, clients, and internal team members only see the documents relevant to their role. Sensitive files stay restricted without manual gatekeeping.
Thumbnail previews
AECify generates visual thumbnails for drawings, photos, and common file formats. Teams can identify the right file at a glance without opening every document to check.
Mobile access
Access project documents from any device — phone, tablet, or desktop. Field teams can pull up the current set of drawings on-site without calling the office or waiting for a file transfer.
Built to Replace Shared Drives and Email Attachments
Shared drives provide storage but not control. Files get copied, renamed, and moved without tracking. Email attachments create multiple versions with no clear indicator of which is current. And when someone needs a document on a jobsite, they're limited to whatever they downloaded last.
AECify's construction document management software replaces this with structured document control — version tracking, permissions, thumbnails, and mobile access — in a system designed for construction projects. For teams that need document control without a dedicated document controller, it's the difference between guessing and knowing.
Frequently Asked Questions
Related Features
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