Submittal Tracking Software
Submittal tracking software with structured packages, multi-reviewer approval routing, and a complete submittal log — so approvals don't delay procurement on your projects.
Why Small Contractors Choose AECify for Submittal Tracking
Submittals are where procurement meets design review, and when the process breaks down, everything downstream suffers. Late submittals delay material orders. Unclear approval status means field crews install products that haven't been reviewed. Spreadsheet submittal logs capture status but not content, so the actual cutsheets, test reports, and shop drawings live somewhere else entirely.
Small contractors need submittal tracking software that combines the log, the documents, and the approval workflow in one place — without requiring weeks of setup or a dedicated admin to manage it. AECify gives you a submittal register, multi-reviewer routing, and revision tracking from day one.
How AECify's Submittal Management Works
Using AECify's submittal tracking software, create a submittal by selecting the spec section, attaching cutsheets or shop drawings, and choosing the reviewers — typically the architect, engineer, or both. AECify assigns a submittal number and tracks the package through its full review cycle.
Reviewers receive notifications and can approve, approve with comments, revise-and-resubmit, or reject — each action is logged with a timestamp. If multiple reviewers are required, AECify routes the submittal through them in sequence or in parallel, depending on your project's workflow.
When a submittal is returned for revision, the original submission and reviewer comments are preserved. The sub or GC uploads a revised package, and the cycle repeats. Every version, comment, and approval is tracked in the submittal log, creating a defensible record from first submission through final approval.
Key Features
Submittal register
A structured log of every submittal on the project — spec section, status, responsible party, and due date. The register gives your team a single view of what's been submitted, what's pending review, and what's overdue.
Multi-reviewer approval workflows
Route submittals through one or more reviewers in sequence or parallel. Each reviewer's action — approved, rejected, revise-and-resubmit — is logged with a timestamp for a defensible record.
Revision tracking
When a submittal is returned for revision, AECify preserves the original submission, reviewer comments, and all subsequent versions. You always know which revision is current and what changed.
Attachment management
Attach cutsheets, shop drawings, test reports, and any other documentation to each submittal. Reviewers see the complete package without hunting through email or shared drives.
Deadline tracking and reminders
Set review deadlines per submittal and receive automated reminders when due dates approach. Deadline visibility keeps the review cycle on track and procurement on schedule.
Built to Replace Spreadsheet Submittal Logs
Spreadsheet submittal logs track status but not content. The actual documents — cutsheets, shop drawings, test reports — live in email attachments, shared drives, or filing cabinets. When a reviewer asks 'which version did I approve?', finding the answer takes an archaeology project.
AECify's submittal tracking software combines the register, the documents, and the workflow in one system. Every submittal, every revision, and every approval action is connected. You stop maintaining a spreadsheet and start managing the actual process — which means faster approvals, fewer re-submissions, and a cleaner closeout.
Frequently Asked Questions
Get Started
Start your free trial — no credit card required. Keep your team aligned from bid to closeout.