Change Order Management Software
Change order management software that documents scope changes, tracks cost impacts, and routes approvals — so change orders don't stall your project or your cash flow.
Why Small Contractors Choose AECify for Change Orders
Change orders are where margin lives or dies on a construction project. When scope changes aren't documented promptly, costs go unrecovered. When approvals stall in email, work continues without authorization — creating billing disputes months later. And when change orders aren't connected to the original RFIs, photos, and documents that triggered them, the story is incomplete for closeout or claims.
Small contractors need change order management software that makes it easy to document the change, route the approval, and connect it to the project record — without a complex system that takes longer to configure than the change order itself. AECify handles the full change order process in one place.
How AECify's Change Order Process Works
When a scope change is identified — from an RFI response, a field condition, or an owner request — create a change order using AECify's change order management software. Describe the scope change, document the cost and schedule impact, and attach supporting evidence: photos, RFIs, drawings, or emails.
Route the change order to the approvers — typically the owner, owner's rep, or CM. Approvers can review the scope, cost, and supporting documents, then approve, reject, or request modifications. Every action is timestamped and preserved in the change order record.
Once approved, the change order updates the contract value and is linked to the original project data that triggered it. During pay applications, your team can reference approved change orders with full documentation. For closeout, every change — identification, approval, and cost impact — is on record.
Key Features
Scope and cost documentation
Capture the scope change, cost impact, and schedule impact in a structured form. Attach photos, RFIs, drawings, and any other evidence that supports the change — all connected in one record.
Approval routing with accountability
Route change orders to the right approvers and track who reviewed, approved, or rejected each one. Every action is timestamped so there's no ambiguity about authorization.
Contract value tracking
Approved change orders update the running contract value automatically. Your team always knows the current contract total without manual reconciliation between spreadsheets.
Connection to project data
Link change orders to the RFIs, photos, and documents that triggered them. This connection tells the complete story for pay applications, disputes, and project closeout.
Audit trail for claims
Every change order preserves the full history — submission, review, approval, and supporting documents. This defensible record protects your team during billing disputes and closeout reviews.
Built to Replace Manual Change Order Paperwork
Manual change order processes rely on Word documents, email approvals, and spreadsheet tracking. The scope description lives in one file, the cost backup in another, and the approval in an email thread. When a dispute arises six months later, reconstructing the story means searching through inboxes and file servers.
AECify's change order management software puts the scope, cost, approval, and supporting evidence in one connected record. No separate tracking spreadsheet, no email archaeology, and no ambiguity about whether a change was authorized. For small contractors who can't afford to leave money on the table, that clarity pays for itself on the first disputed change.
Frequently Asked Questions
Related Features
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