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Free Construction RFI Form Template (Excel)

A one-page request for information form you can fill out, print or save as PDF, and send to the architect or engineer. It captures the question, drawing and spec references, a suggested solution, and a signed response — no signup required.

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Excel (.xlsx) · works in Google Sheets · free, no email required

What's included

  • Header block for project, RFI number, date, and to/from contacts
  • Drawing sheet, detail, and spec section reference fields
  • Question and suggested solution areas sized for real answers
  • Cost impact and schedule impact fields (yes / no / unknown)
  • Response section with responder name, date, and signature line
  • Print-ready layout that fits one letter-size page or saves as PDF

How to use the RFI form template

  1. 1. Fill in the header and references

    Give the RFI the next number from your RFI log, add the date a response is required, and cite the exact sheet, detail, and spec section. Reviewers answer faster when they don't have to hunt for the conflict.

  2. 2. Ask one question, clearly

    Keep each RFI to a single issue. Describe what you found in the field or on the drawings, why it conflicts, and note the photo or markup you are attaching.

  3. 3. Propose a solution

    A suggested solution gives the design team something to approve or reject instead of starting from a blank page. Mark whether you expect a cost or schedule impact.

  4. 4. Send it and log it

    Save the form as a PDF, send it to the architect or engineer, and record it in your RFI log so the due date and ball-in-court are tracked. File the signed response with the project record.

Frequently Asked Questions

What is an RFI form in construction?
An RFI (request for information) form is the document a contractor sends to the architect, engineer, or owner when the drawings or specifications are unclear, conflicting, or missing information. It records the question, the drawing and spec references, a suggested solution, and the official response.
What is the difference between an RFI form and an RFI log?
The form is one request: a single question and its answer. The log is the register of every RFI on the project, with numbers, due dates, ball-in-court, and status. Most teams use both — the form to ask, the log to track. The free AECify RFI log template covers the tracking side.
What makes a good RFI?
One issue per RFI, exact drawing and spec references, a clear description of the conflict, a proposed solution, and a realistic required-by date. Vague RFIs tend to get vague answers or get sent back.
Is this RFI template free?
Yes. The AECify construction RFI form template is a free Excel (.xlsx) download. No email signup is required. It opens in Excel, Google Sheets, or Numbers and prints on one page.

Related resources

Outgrowing the spreadsheet?

A form per question works until you are chasing answers across a dozen email threads. Then the question, attachments, and response belong in one tracked record. See how AECify's RFI management software keeps the log, attachments, and deadlines in one project record.

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