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Free Construction Change Order Form Template (Excel)

A one-page change order form that prices the change and gets it signed. Enter labor, material, equipment, and subcontractor costs, and the form applies your markup and calculates the revised contract sum — no signup required.

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Excel (.xlsx) · works in Google Sheets · free, no email required

What's included

  • Header for project, change order number, date, and contract parties
  • Description of the change and the reason (owner request, unforeseen condition, design change)
  • Cost breakdown for labor, materials, equipment, and subcontractors
  • Overhead and profit percentages applied automatically
  • Previous contract sum, this change, and revised contract sum
  • Schedule impact in days and signature blocks for contractor and owner

How to use the change order form template

  1. 1. Describe the change and why

    State the scope clearly and reference the RFI, directive, or field condition that caused it. A specific description prevents arguments later about what the price included.

  2. 2. Price it line by line

    Enter labor hours and rates, materials, equipment, and subcontractor quotes. Set overhead and profit percentages per your contract and the form calculates markup and the total.

  3. 3. State the schedule impact

    Enter the number of days added, or zero. Many contracts treat a signed change order as the final word on both cost and time, so do not leave the time impact blank.

  4. 4. Sign before the work, then log it

    Get the owner's signature before starting the work whenever possible, then record the change in your change order log so the running contract value stays current.

Frequently Asked Questions

What is a change order form?
A change order form is the document that modifies a construction contract. It describes the change in scope, prices it, states any change to the contract time, and is signed by the contractor and owner (and often the architect) to make it binding.
What should a construction change order include?
A change order number and date, the project and contract parties, a clear description of the change and its cause, a cost breakdown with markup, the previous and revised contract sum, the schedule impact in days, and signatures from the parties to the contract.
What is the difference between a change order form and a change order log?
The form documents and prices one change. The log is the register of every change order on the project, with status and running totals. The free AECify change order log template covers the register.
Is this change order form template free?
Yes. The AECify change order form is a free Excel (.xlsx) download. No email signup is required. It prints on one page or saves as PDF.

Related resources

Outgrowing the spreadsheet?

A form per change works until the pricing backup, photos, and approval thread no longer fit on one page. See how AECify's change order management software keeps the log, attachments, and deadlines in one project record.

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